Terms & Conditions
Travel to Costa Rica
ECO SOMA takes place at El Nido Uvita Retreat Center in Uvita, Costa Rica. Participants are responsible for arranging and paying for their own travel to and from Costa Rica and for arriving at the designated San José meeting location at the communicated time.
Each participant is responsible for obtaining and carrying all documents required to enter Costa Rica and return to their country of residence, including:
A valid passport
Any required visa or travel authorization
Proof of onward or return travel, when required
Any documentation required by Costa Rican immigration, customs, airlines, or the participant’s home country
Any health or vaccination documentation that may be required at the time of travel
Entry and travel requirements may change. Participants are responsible for verifying current requirements with the appropriate government authorities and their airline before departure.
ECO SOMA cannot provide immigration, visa, passport, or legal advice and is not responsible if a participant is delayed, denied boarding, denied entry, or otherwise unable to attend because required documents or entry conditions have not been satisfied.
Group Transportation
The retreat fee includes scheduled group shuttle transportation:
From the designated meeting location in San José to El Nido Uvita on the morning of January 24, 2027
From El Nido Uvita to the designated return location in San José on the morning of January 30, 2027
Participants are responsible for arriving at the designated meeting location by the communicated departure time.
Participants who miss the scheduled shuttle or choose different arrival or departure arrangements are responsible for arranging and paying for their own transportation to or from El Nido Uvita.
Specific shuttle times, meeting locations, contact details, and arrival instructions will be provided to accepted participants before registration and deposit.
Accommodations & Retreat Location
ECO SOMA is hosted at El Nido Uvita, a private retreat center in Uvita, Costa Rica. The retreat fee includes six nights of accommodations within the retreat center, according to the occupancy option selected during registration.
The retreat center provides private bathrooms, air conditioning, retreat facilities, and controlled accommodations for the ECO SOMA group.
Participants acknowledge that El Nido Uvita is located in a tropical environment. Weather, wildlife, insects, road conditions, internet access, utilities, transportation, and other local conditions may differ from those commonly experienced in the United States, Canada, the United Kingdom, or Europe.
These differences are a normal part of traveling and staying in Costa Rica and do not, by themselves, constitute a failure to provide the retreat as described.
Local Services & Conditions
ECO SOMA carefully coordinates the retreat center, scheduled group transportation, meals, programming, and included excursions. Certain services may be provided by independent Costa Rican businesses, contractors, guides, drivers, chefs, or venue operators.
Service standards, transportation conditions, infrastructure, medical resources, emergency response times, utilities, accessibility, and communications may differ from those available in a participant’s home country.
ECO SOMA will make reasonable efforts to provide a safe, comfortable, and well-supported retreat experience. However, ECO SOMA cannot guarantee uninterrupted utilities, internet or cellular service, specific weather conditions, the absence of insects or wildlife, or the availability of services equivalent to those found in another country.
Personal Travel Arrangements
ECO SOMA is responsible only for the accommodations, programming, meals, scheduled transportation, and other services expressly identified as included in the retreat fee.
Participants remain responsible for:
International and domestic airfare
Transportation outside the scheduled group shuttle
Hotel accommodations before or after the retreat
Passport, visa, immigration, and entry requirements
Travel insurance
Airline changes, cancellations, delays, or missed connections
Personal medical expenses
Personal purchases and incidental expenses
Any additional arrangements made independently before, during, or after the retreat
ECO SOMA is not responsible for losses, costs, delays, or missed retreat time resulting from a participant’s independent travel arrangements.
Additional Participant Information
Accepted participants will receive detailed travel and arrival information before registration and deposit, including:
The designated San José meeting location
Group shuttle departure and return information
Recommended arrival timing
Retreat center contact information
Packing and preparation guidance
Emergency communication procedures
Participant agreements and required forms
Participants are responsible for reviewing this information and planning their travel accordingly.
Welcome to ECO SOMA. The following policies are intended to help you understand our application, acceptance, registration, and retreat processes. Please read them carefully before applying.
Registration & Acceptance
Participation in the ECO SOMA Life/Art Retreat is by application. We thoughtfully review every application to create an intentional, supportive, and cohesive retreat community. LINK
Submitting an application does not reserve a space. Acceptance is confirmed only after you receive written notification from the ECO SOMA facilitators.
Applications are typically reviewed within three business days.
Booking & Registration
ECO SOMA uses WeTravel as our secure booking and payment platform.
If your application is accepted, you will receive:
An acceptance email
A private WeTravel booking link
Instructions for selecting your accommodation
A Participant Information Packet
Instructions for submitting your deposit
Your place in the retreat is reserved only after you have completed your WeTravel registration, submitted all required participant documents, and your deposit has been received.
Retreat Investment
• Double Occupancy: $2,400 USD
• Single Occupancy: $2,800 USD
Your retreat investment includes:
Six nights accommodations at El Nido Uvita Retreat Center
Daily chef-prepared brunch, dinner, coffee, tea, juices, and snacks
Six days of eco-somatic movement and expressive arts programming
Art materials
Group shuttle transportation between San José and El Nido Uvita
Waterfall excursion
Ocean-side Sand Mandala Meditation
Access to the movement studio
Pool and cold plunge
Tropical gardens
Fire pit
Private beach access
Your retreat investment does not include:
Airfare
Hotel accommodations in San José before the retreat
Final evening dinner at a local restaurant
Optional massage or other add-on experiences
Travel insurance
Passport, visa, or entry requirements
Personal transportation outside scheduled group transfers
Alcoholic beverages
Personal expenses, souvenirs, laundry, gratuities, or incidental purchases
Payment Policy
Upon acceptance, you will receive a private WeTravel booking link to complete your registration and submit your non-refundable $500 USD deposit.
The remaining balance is due no later than December 12, 2026.
Registration is considered complete only after:
Your WeTravel registration has been completed.
Your required participant documents have been submitted.
Your deposit has been received.
If payment is not received by the final due date, ECO SOMA reserves the right to release your space to another participant.
Cancellation Policy
If you cancel your participation:
More than 60 days before the retreat: Refund of all payments except the non-refundable $500 deposit.
31–60 days before the retreat: 50% refund of payments made.
30 days or fewer before the retreat: No refund.
Because this retreat requires advance commitments to accommodations, transportation, meals, staffing, and local partners, these policies are firm.
Retreat Changes or Cancellation
While we make every effort to deliver the retreat as described, circumstances beyond our reasonable control—including severe weather, natural disasters, travel disruptions, government actions, public health concerns, or other unforeseen events—may require changes to the retreat schedule, facilitators, activities, or accommodations.
Should ECO SOMA need to cancel the retreat, participants will receive a refund of payments made directly to ECO SOMA.
ECO SOMA is not responsible for reimbursement of airfare, travel expenses, accommodations outside retreat dates, travel insurance claims, or other personal expenses incurred by participants.
Travel Insurance
Travel insurance is strongly recommended and may be required for participation.
Coverage should include, at minimum:
Trip cancellation
Trip interruption
Medical expenses
Emergency evacuation
Lost or delayed baggage
Additional travel information and recommendations will be provided to accepted participants before registration is finalized.
Health & Participation
ECO SOMA includes movement practices, expressive arts, outdoor activities, and experiences in natural environments.
Participants are responsible for determining whether this retreat is appropriate for their physical, emotional, and mental well-being.
If your application is accepted, you will receive additional participant materials—including health information requirements, participation guidelines, and legal agreements—that must be reviewed and completed before registration is finalized and your deposit is submitted. APPLICATION LINK
Photography & Media
During the retreat, we may capture photographs and short video to document the experience and share future ECO SOMA offerings.
If accepted, you will receive a Media Release and have the opportunity to indicate your photography preferences before confirming your registration. We will always respect your stated preferences.
Privacy Policy
Information submitted through our application and registration process is used solely to:
Review retreat applications
Communicate with applicants and participants
Administer retreat logistics
Process registrations and payments
Create a safe and supportive retreat experience
Payment processing and booking information are securely managed through WeTravel. Personal information submitted during the booking process is subject to WeTravel's Privacy Policy and Terms of Service.
ECO SOMA does not sell, rent, or share your personal information with third parties except when necessary to administer the retreat or provide retreat-related services.
Access to participant information is limited to the ECO SOMA facilitators and trusted service providers supporting retreat administration.
Participant Agreements
If your application is accepted, you will receive a Participant Information Packet before submitting your deposit.
This packet will include additional documents and agreements, which may include:
Participant Agreement
Assumption of Risk & Liability Waiver
Health Information & Medical Disclosure
Media Release
Community Guidelines
Travel & Arrival Information
Emergency Contact Information
Final Registration Instructions
Registration is considered complete only after all required documents have been reviewed, accepted, and submitted.
Community Expectations
ECO SOMA is committed to creating a respectful, inclusive, and supportive environment for every participant.
Accepted participants will receive our Community Guidelines before registration is finalized. These guidelines outline our shared expectations for participation and our commitment to maintaining a safe and welcoming retreat experience.
Should a participant's behavior significantly compromise the safety, well-being, or experience of the group, ECO SOMA reserves the right to ask that participant to leave the retreat. Any refund, if applicable, will be determined in accordance with the cancellation policy and circumstances.
Questions
If you have any questions about the application process, retreat policies, or registration, we'd be happy to help.
Cameron Kincaid Richardson
Email: cameron.richardson@gmail.com
We look forward to welcoming you to ECO SOMA.
